Anti-Money Laundering and Know Your Customer Policy · Version 1.0 · Effective Date: 1 April 2026
1. Introduction and purpose
PowrAI Digital Exchange sp. z o.o. ("PowrAI"), operator of Finquest Exchange, is committed to the highest standards of AML and CTF compliance as required under its VASP licence (RDWW-1725) issued by Dyrektor Izby Administracji Skarbowej w Katowicach.
This policy establishes procedures for: (i) identifying and verifying users (KYC); (ii) monitoring transactions; (iii) reporting suspicious activity; and (iv) record keeping.
2. Legal framework
- Polish Act on Counteracting Money Laundering and Terrorism Financing (Ustawa z 1 marca 2018 r.) — primary framework;
- Directive (EU) 2018/843 (5AMLD) and Directive (EU) 2015/849 (4AMLD);
- Regulation (EU) 2023/1113 (Transfer of Funds Regulation — Travel Rule);
- MiCA — Regulation (EU) 2023/1114 (applicable CASP obligations);
- FATF Recommendations for Virtual Asset Service Providers;
- EU and UN Sanctions Regulations; OFAC guidelines;
- GDPR — Regulation (EU) 2016/679.
3. AML officer
PowrAI has appointed a dedicated AML Compliance Officer responsible for:
- Overseeing implementation and review of this policy;
- Acting as primary contact for regulatory authorities on AML/CTF matters;
- Reviewing and approving Suspicious Activity Reports (SARs);
- Ensuring staff training; conducting periodic risk assessments.
AML Officer contact: compliance@finquestexchange.com
4. Customer due diligence (CDD) — KYC procedures
4.1 Standard CDD
| Requirement | Acceptable documents |
|---|---|
| Full legal name | As per government-issued ID |
| Date of birth | Confirmed via ID document |
| Nationality | As per ID document |
| Photo ID | Valid passport, national ID card, or driver's licence (not expired) |
| Proof of address | Utility bill, bank statement, or official letter — dated within 3 months |
| Liveness check | Selfie and live video verification via Sumsub |
4.2 Enhanced due diligence (EDD)
Required for: Politically Exposed Persons (PEPs); users transacting above applicable thresholds; users from FATF high-risk jurisdictions; corporate accounts; and elevated-risk profiles. EDD includes source of funds/wealth documentation, ownership structure for corporates, and senior management approval.
4.3 Ongoing monitoring
- Periodic re-verification (at minimum annually, or upon risk trigger);
- Continuous transaction monitoring for unusual patterns;
- Automated PEP and sanctions screening at onboarding and ongoing;
- Adverse media screening for high-risk profiles.
5. Risk-based approach
| Risk factor | Lower risk | Higher risk |
|---|---|---|
| Geography | EU/EEA, FATF low-risk | FATF high-risk or sanctioned jurisdictions |
| Customer type | Private individuals, salaried employees | PEPs, cash-intensive businesses |
| Transaction | Regular, consistent patterns | Large, irregular, or structuring transactions |
6. Transaction monitoring and SARs
6.1 Red flags (non-exhaustive)
- Transactions inconsistent with the user's stated profile or source of funds;
- Rapid deposit-and-withdrawal without trading activity (pass-through);
- Structuring — multiple transactions just below reporting thresholds;
- Wallets associated with known illicit activity (blockchain analytics);
- Use of VPNs, Tor, or anonymisation tools;
- Account-sharing indicators or multiple accounts per individual.
6.2 Suspicious activity reports
Upon identification of suspicious activity, PowrAI will: document and file a SAR with the Polish Financial Intelligence Unit (GIIF — Generalny Inspektor Informacji Finansowej); not notify the user (tipping-off prohibition); freeze or restrict the account; and retain all related records.
7. Travel rule compliance
In accordance with Regulation (EU) 2023/1113 and FATF Recommendation 16:
- Transfers above EUR 1,000: full originator and beneficiary KYC data transmitted to receiving VASP/CASP;
- Transfers below EUR 1,000: basic originator identification collected and retained.
8. Record keeping
| Record type | Retention period |
|---|---|
| KYC documentation | Minimum 5 years after end of business relationship |
| Transaction records | Minimum 5 years from transaction date |
| SARs and evidence | Minimum 5 years from filing date |
| Regulatory correspondence | Minimum 5 years |
9. Contact
| AML / Compliance Officer | compliance@finquestexchange.com |
|---|---|
| Polish FIU (GIIF) | www.giif.mf.gov.pl |
| VASP regulator (KNF) | www.knf.gov.pl |
| Operator | PowrAI Digital Exchange sp. z o.o. · NIP: 5214096566 / KRS: 0001141746 |